Outsourcing printer and copier management to the independent consulting experts at Freedom Profit Recovery (FPR) allows businesses to streamline operations, reduce costs, enhance security, and focus on their core competencies.  Here are the primary reasons companies should consider FPR’s managed-savings solution:

1. Independence

• The Independence of FPR is unparalleled in the copier/printer industry.  Since FPR is not tied to any single manufacturer or distributor, you can know for certain that the recommendations made by FPR will be 100% objective.  Our independence is what also gives us flexibility, unlike any copier or printer service provider in North America.

2. GLOBALView Management Application

• FPR released its industry-unique asset management application over eight years ago, in an effort to better equip our clients with the management tools they need to more effectively manage their document output environment.  GLOBALView provides our clients real-time access to device data, service, historical, cost allocation reporting and much more.  To learn more about GLOBALView click here.

3. Cost Savings

• Reduced Capital Investment: Instead of purchasing and maintaining expensive printer and copier equipment, companies can lease or pay for managed print services (MPS), which eliminates large upfront capital expenditures.
• Predictable Costs: Outsourcing often comes with fixed monthly or per-page pricing, making it easier for companies to budget without worrying about unexpected repair or replacement costs.
• Lower Maintenance Costs: Independent experts can perform regular maintenance, ensuring that printers and copiers run efficiently and reducing the frequency of costly breakdowns.

4. Expertise and Specialization

• Industry Knowledge: Independent experts specializing in printer and copier management have deep knowledge of the latest technologies, tools, and best practices. They can identify the most efficient and cost-effective solutions tailored to the specific needs of a business.
• Access to Advanced Technology: By outsourcing, companies gain access to the latest models and technologies without having to research or invest in them directly. This ensures that the organization benefits from optimal performance and productivity.

5. Focus on Core Business Activities

• Less Distraction from IT and Operations: Managing printers and copiers internally can divert attention and resources away from core business functions. By outsourcing, businesses can focus on their main objectives without worrying about the day-to-day management of office equipment.
• Improved Productivity: With expert management, devices are more likely to be well-maintained and reliable, leading to fewer disruptions and better productivity for employees.

6. Scalability and Flexibility

• Adaptability to Business Growth: As businesses grow, their printing and copying needs can change. Outsourcing providers offer flexible solutions that can quickly scale to meet increased demand or adjust to new requirements without the need for significant upfront investment.
• Tailored Solutions: Experts can help determine the optimal number and type of devices for your business, ensuring that the right equipment is in place for your current needs without over- or under-provisioning.

7. Enhanced Security

• Data Security: Outsourcing providers are often better equipped to implement security measures to protect sensitive business information. Managed print services can include secure printing options, access controls, and data encryption to reduce the risk of unauthorized access or information breaches.
• Compliance: For industries that require compliance with specific regulations (e.g., healthcare or finance), experts can help ensure that printing and copying practices meet all necessary standards, reducing the risk of penalties.

8. Environmental Benefits

• Sustainability Practices: Many independent providers focus on sustainability, offering energy-efficient equipment and implementing recycling programs. This reduces the environmental impact of printing activities, helping companies meet their corporate social responsibility (CSR) goals.
• Paper Reduction: With expertise in optimizing print processes, outsourced providers can help companies minimize waste and reduce paper consumption.

9. Simplified Management

• Single Point of Contact: Having a dedicated provider for all print and copier needs simplifies vendor management, reducing the complexity of dealing with multiple suppliers for consumables, repairs, and service.
• Monitoring and Reporting: Outsourcing often includes detailed reporting, which helps companies monitor usage, identify areas for improvement, and track costs. This visibility can help businesses better manage their resources.

10. Improved Device Performance and Reliability

• Proactive Maintenance: Independent experts often implement proactive maintenance schedules, ensuring that devices are running at peak efficiency and preventing unexpected breakdowns. This leads to higher uptime and fewer interruptions to business operations.
• Quick Response Times: Managed services typically include a response time guarantee, so any issues can be addressed quickly, minimizing downtime and the impact on daily operations.

11. Innovation and Future-Proofing

• Continuous Upgrades: Outsourcing providers keep up with technological advancements and ensure that companies have access to the latest innovations, such as cloud printing, mobile printing, or advanced document management solutions, without the company needing to invest in upgrades themselves.

Conclusion

Outsourcing printer and copier management to independent experts allows business decision makers to streamline operations, reduce costs, enhance security, and focus on their core competencies. By leveraging the specialized knowledge and resources of expert providers, companies can improve productivity, enjoy greater flexibility, and stay up to date with the latest technological advancements.  FPR delivers true profit recovery and cost savings, usually 15% to 30%, day one, without one penny of capital spend.

About FPR

FPR is a privately-held North American-based consulting, technology services and outsourcing company. Through our industry-unique VISIONAnalysis™ process, we have successfully combined unparalleled expertise and comprehensive intelligence to deliver significant value and cost management to our clients. FPR collaborates with its clients to help them achieve high performance.

For more information, please feel free to contact Mr. Brent Newton at FPR at (972) 650-0700.